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International Registration Plan (IRP) Compliance Examination

 

A compliance examination is defined as a physical examination of the operational records, including source documents, to verify both the registration distances reported on the renewal application and the accuracy and function of the registrant’s record-keeping system as a whole.

IRP base jurisdictions are required to examine an average of 3% of the number of renewed fleets each year to ensure compliance with the IRP and to guarantee that the proper revenues are being collected for each jurisdiction. As a result, every motor carrier registered with the Texas IRP will be subject to an examination of their distance records at some point. Registrants are selected both randomly and through information received from other sources.

Methodology

If selected for an examination, you will be required to submit a completed Pre-Examination Questionnaire in addition to your operational records. Other additional information may be required by the compliance specialist during the examination process.

The TxDMV utilizes non-statistical sampling when conducting compliance examinations. Select units are randomly chosen from the applicable equipment list. Operational records, including the Individual Vehicle Distance Records (IVDR) and monthly/quarterly summaries, are requested for those units. An annual unit summary is also required for the fleet as a whole, regardless of sample size.

Source documents for no less than three representative months within the distance reporting period will be selected for examination. Distance is then traced from the IVDRs to the summaries.

We request that the records submitted be legible, separated by unit number and in date sequence. The TxDMV cannot be responsible for lost or missing records; as a result, photocopies are preferred. Requested records are to be submitted to Texas Department of Motor Vehicles - Motor Carrier Division Commercial Fleet Services Section, 3800 Jackson Avenue, Austin, TX 78731.

For general IRP compliance examination information, please contact the IRP Compliance Admin at (512) 374-5267.

IVDR Example

IVDR Instructions

IVDR Form

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