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066-06 Reconciliation Process for Weekly IRP Transmittals at the County Tax Office

Registration and Title Bulletin - #066-06

Date: November 17, 2006

To: All County Tax Assessor-Collectors

Subject: Reconciliation Process for Weekly IRP Transmittals at the County Tax Office

Attachment

Attachment

These documents contain text of correspondence sent by TxDOT to the county tax assessor-collectors, statutory agents who provide vehicle registration and titling services for citizens in Texas. This information is provided to apprise the general public of issues affecting the state's vehicle titling and registration process.

PURPOSE

To provide instructions on how to reconcile electronic funds transfer (EFT) deposits and warrants for Texas fees collected through the TxIRP.

DETAILS

With the TxIRP system, counties no longer receive a weekly submission of checks from the regional office for apportioned registration. County fees collected by the regions will be transferred to the counties via EFT or by warrant. The IRP Transmittal Invoice Report (RTS.ITF.7402) received from the regional office will be replaced by the County IRP Transmittal Invoice Report (RTS.ITF. 7472) that will print at the main county tax office. This report is used to reconcile funds that are submitted to the county through either electronic transfers or warrants. In addition, counties may also access the State Comptroller's website to view and receive prior notice of deposits into their accounts.

COUNTY ACTION

The attached information describes how the counties may access the Comptroller's website to view incoming deposits and how to use this information in conjunction with the RTS.ITF.7472 report to track and reconcile funds. Summarizing the daily bank deposits shown on the Comptroller's website will represent the total amount of fees collected on the RTS.ITF.7472 report. The department does not expect counties to remit payments prior to confirming the receipt of monies.

The county may also request an automatic advance-notice from the Comptroller informing of an incoming deposit by completing and returning the attached Form 74-193, Advance Payment Notification Authorization. This form may be mailed or faxed to the State Comptroller's office.

CONTACT

If you have any questions or need any additional information, please contact your local Vehicle Titles and Registration Division Regional Office. You may also call Mike Craig, Deputy Director, at (512) 465-7570.

In some cases the Registration and Title Bulletins (RTB) contain attachments. If you require a copy of the original signed RTB and the attachments, please e-mail us and include the RTB number. Repeat requests are subject to charges in accordance with Open Record policies. A subscription service is also available for an annual fee of $250. Subscribers will automatically

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